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Running Group vehicles

Submitted by JoDuffy on Wed, 2023-02-08 12:18

Our transport risk management system ensures that you can provide safe transport services for those within your community using your vehicle. Group vehicles include minibuses and any type of wheelchair carrying vehicle.

Overview

The following document will give you the background to our transport risk management system.

  1. VTRA: 001 - Transport risk assessment (general)

Specific risk assessments

Complete the relevant risk assessments for each MS Society owned vehicle.

  1. VTRA: 001A - Vehicle risk assessment
  2. VTRA: 005A - Lending MS Society owned vehicles

Annual Transport Audit requirements

This document outlines what needs to be in place when the external auditors visit to complete the annual audit of your transport.

  1. Annual Transport Audit requirements

Information and training

Driver Requirements must be completed prior to driving an MS Society vehicle:

  1. Fulfill the requirements laid out by the DVLA
  2. Complete the Minibus Driver Awareness Scheme Training (MiDAS)
  3. Complete the MS Society Transport induction - HSV: 132

All other transport volunteers must complete the induction below prior to starting their role on a group vehicle

  1. Complete the MS Society Transport induction - HSV: 132, this is a compulsory MS Society requirement

Checklists

The risk assessment includes checklists - you can download them here.

  1. HSV: 013 - Log book system
  2. HSV: 014 - Monthly checklist
  3. HSV: 015 - Transport defect report form

Emergency forms and information

Ensure you have copies of your insurance documents (transport is not covered by our central insurance) and familiarise yourself with our accident and incident recording and reporting processes, and emergency procedures.

  1. HSV: 021 - VEPC (Vehicle emergency procedure card)
  2. HSV: 122 - Accident report form
  3. HSV: 123 - Incident report form

Guidance

The following documents can be used as appropriate

  1. HSV: 012 - Insurance letter
  2. HSV: 040 - Legionnaire’s and transport
  3. HSV: 041 - Wheelchair lap belts and restraint systems
  4. HSV: 5001 - HSE process
  5. HSV: 921A - Supporter information
  6. HSV: 936 - Coach trip

Need support?

Contact the Health and Safety Officer for Property and Transport in the first instance.

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