We’ll be sending the Finance 2019 Year End pack to you via your group e-mail on 17 September. It will contain information about the Year End process and also some useful tips on how to plan ahead.
How can you prepare?
2019 year-end documents must be submitted by 31 January 2020, which is a requirement of our Financial Rules. Here are some useful preparation tips to ensure we receive your paperwork on time:
- Make sure all coordinating team members are aware of the 31 January 2020 deadline, and what’s required of them.
- Arrange a team meeting in January 2020 (before the deadline) where the year-end documents can be completed, signed, and submitted to our London office by the 31 January.
- If your group can’t meet in January, then a copy of the Receipts & Payments Report, and Internal Financial Controls Checklist must be emailed to all coordinating team members for review and approval.
- The Finance Team are here to help! If you have any queries or need help please contact us as soon as possible, ideally before 20 December, to ensure your group is able to meet the deadline.
We’re here to help – new support sessions available
This year we’re delighted to offer a range of interactive support sessions via Zoom video conferencing app to help your group complete their Year End paperwork.
These sessions will be held on a number of different days and times and will last 45 minutes. You’ll receive details on dates and how to join one of these sessions in the Year End email that your group will be sent in September.
These sessions will be run by our friendly Finance Support team. We’ll be discussing what’s required from your group and how to plan ahead so you don’t miss the deadline. There’ll also be time for Q&A’s, and an opportunity for you to share your own top tips with other groups.
The Year End process is a collaborative process so these sessions are open to all coordinating team members in your group.
Important: Failure to comply with the 31 January deadline will cause delays in completion of our statutory accounts, which may result in an increased audit fee, and a finance visit to your group.
If you don’t receive the Year End email to your group address or have any queries, please notify the Finance Team as early as possible.
Contact the Finance Support team or phone on 0131 335 4078
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