Health and safety basics include our health and safety policy, reporting accidents and incidents, our insurance cover, and equipment donations and purchases.
- Health and Safety Policy
- Reporting accidents and incidents
- Insurance cover
- Equipment donations and purchases
- Minibus administration
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We review health and safety legislation regularly to ensure our processes are accurate and up-to-date. Our Health and Safety Policy and Health and Safety Statement detail how we do this.
When an accident or incident happens at a meeting or event attended by the MS Society whether it is a group event, national support group event or staff run event, it must be reported.
An accident is when something happens that results in someone getting hurt. An example could be someone tripping over some loose carpet in a venue and spraining their ankle.
- Download an accident report form
An incident is when something happens that could have resulted in an injury, but in reality no one was hurt. This could be someone tripping over some loose carpet in a venue without suffering any sprains, cuts or bruises. By reporting an incident, we can help prevent it from happening again and causing injury.
- Download an incident report form
What cover is provided centrally?
Events and activities (whether social or fundraising) run by MS Society groups, volunteers and staff will be covered by the enclosed Public Liability Insurance (PLI) where the relevant MS Society risk management processes are followed.
What does my group need to provide cover for?
- Vehicles - no group cover exists within the MS Society. You need a minimum of third party liability insurance.
- Property - buildings and contents insurance is needed for all MS Society owned properties.
Arranging cover for events
You will need to arrange cover for any event not covered by our central insurance by contacting Arthur J Gallagher Insurance on 0121 200 4971.
Your group must not purchase or accept donations of mobility or clinical equipment for the purpose of lending it to people with MS. We are not qualified or insured to assess the safety and suitability of a piece of equipment for each individual who may wish to borrow it.
This includes the following types of equipment:
- Special equipment – beds, chairs and stair lifts
- Clinical aids – FES/TENS machines
Your group can advertise a piece of unwanted equipment to our members on a person's behalf. Interested parties must be advised to contact the donor directly and you must include our disclaimer.
- See our disclaimer for use when signposting people to products, information or services provided by others
If your group runs a minibus, you must get a Section 19 permit and disc to show that you are exempt from certain statutory rules and regulations. The permit and disc are free of charge and issued to an ‘operator’ (your Coordinating Team) rather than a vehicle, so the disc can be moved to another minibus if required.
Once you have a Section 19 permit, you can apply for the Bus Services Operator’s Grant and claim back 80 percent of your fuel tax.
- Learn about Applying for a Section 19 permit
Supporter Care Team
Our Supporter Care Team can help you with basic health and safety queries.
- Find out how the Supporter Care Team can help you
Health and Safety Team
Speak to our Health and Safety Team for specialist help or to report an accident or incident.
- Get contact details for our Health and Safety Team
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