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Using Web to Print

Click here to log in to Web to Print

  1. What is Web to Print?
  2. Why use Web to Print?
  3. How does Web to Print work?
  4. Who can use Web to Print?
  5. Getting started
  6. Need support?

1. What is Web to Print?

Web to Print is our online tool to support groups to design and produce quality newsletters, stationery and promotional items.

See Group Handbook A2: Requirements, support, tools and resources

The Web to Print system includes a range of branded templates with space for group specific information, photos and content to be added.

Once you have designed your item, you can save it as a PDF and print it yourself, or submit a print order and have the copies delivered to an address of your choice.

2. Why use Web to Print?

Brand recognition

How we look helps people build recognition of the MS Society brand. Everything - from leaflets and posters to newsletters and certificates - should be consistent and distinctive in order to show us as the forward thinking, inclusive and personable organisation we are.

  1. See Using our brand

Web to Print templates include our logo, colours and other brand features, so you can feel confident that whatever you produce will be clearly recognisable as coming from the MS Society.

Web to Print can be used to design and print:

  • Letterheads
  • Business cards
  • Compliment slips
  • Flyers
  • Newsletters
  • Event invites
  • Posters
  • Events calendars
  • Certificates
  • Invitations
  • Menus
  • Pull-up banners

Meeting our legal requirements

Web to Print automatically adds our registered charity numbers and our disclaimer to whatever you produce to ensure you meet our legal requirements.

  1. Find out more about using Our legal identity
  2. See our Disclaimer

Data protection

Under the GDPR, we are legally required to ensure that we tell service users, members, volunteers and staff how we intend to use the personal data we hold about them.

  1. See our data protection guidance

All images on Web to Print meet our data protection requirements so you can feel confident about using them. If you want to add an image or other information about a person, they must give written consent to this use. You’ll be asked to confirm this before downloading your PDF or submitting a print order. If you upload an image from the internet, you must ensure that you are not in breach of copyright.

  1. Download a Consent Form

3. How does Web to Print work?

Web to Print templates are housed in a secure web platform which can only be accessed with a log in and password. You can add text and images to the templates and then save them on your account. You cannot change the layout of the designs themselves - they are pre-set to maintain brand consistency, colour accuracy and quality.

Once you are happy with the file you have created, you can do one of two things:

  • Download a PDF of the file, to print off copies on a desktop printer, or email to another person for them to print from or refer to.

  • Order printed copies to be delivered to an address of your choice. This can be just a few copies or many hundreds - essentially, there is no limit.

  1. Learn how we allocate printing costs to your group

4. Who can use Web to Print?

It is up to your Coordinating Team to decide which volunteer/s will be responsibility for your Web to Print account. This could be an Administration Volunteer or Communications Volunteer. Other members of your Coordinating Team may also be given the password to access your Web to Print account.

When a volunteer leaves

As part of our exit process, you must update your password to ensure any volunteer who leaves us no longer has access to your Web to Print account.

  1. Learn what to do When a volunteer leaves

5. Getting started

Log in to Web to Print

To log in to your account, you will need your Web to Print username and password. You can change the password once you log in, and more than one volunteer can use the account if you wish.

IT requirements

To use Web to Print, you will need:

  • A computer with internet access
  • Your Web to Print username and password
  • Adobe Acrobat Reader software to open downloaded files (download for free here)

6. Need support?

User guide

Web to Print has been designed to be simple to use.

  1. Download our Web to Print User Guide

Supporter Care Team

The Supporter Care Team can confirm your group username and password or help you access Web to Print.

  1. Get contact details for the Supporter Care Team

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